Your WordPress blogging editor is a solid tool that offers a good range of features to improve your texts visually. Designs made with the editor are also cleaner, and the code is lightweight, which increases a design’s load time. However, the WordPress blogging editor isn’t without its shortcomings, especially for new users. Beginners may find the editor’s unified block system somewhat tricky. Writing long posts is especially challenging as the block system can put off new users. Luckily, WordPress has an answer to this problem. It can connect with different applications, one of them being Microsoft Word. An easy writing tool that most of us are familiar with, MS Word is an effective alternative to your blogging site editor.

To set up Microsoft Word and create or edit posts for your WordPress blog, read on.

Set post-acceptance for your WordPress blog account

First and foremost, ensure that your blog accepts posts from Microsoft Word before you try to link them to your WordPress account.

  • Navigate to ‘Admin settings’ in your WordPress account
  • Click on ‘Settings’ > ‘Writing’ > ‘Remote Publishing.’
  • Check the XML-RPC and proceed to save changes.

XML-RPC is a WordPress feature enabling data transmission. HTTP acts as the transport mechanism and XML acts as the encoding mechanism.

There are two methods to align Microsoft Word with your WordPress posts.

Method 1: Draft your blog post on Microsoft Word

In this method, you can draft your blog piece on MS Word and then copy your content from Microsoft Word to WordPress editor. This way, you will also get the freedom to format your blog fully before publishing it.

Now, anything that you enter in the editor is converted to HTML. If you are unable to convert some formatting to HTML, you can resolve it by pasting your text in Word before pasting it to your blog editor. The issue may arise because WordPress “fixes” poorly formatted codes and removes ones that are broken. MS Word comes with cleaning tools that remove the extra formatting. These tools are not available on a regular blogging editor.

Method 2: Link Microsoft Word to your blog account

Linking your blog account to Microsoft Word is effective, as it saves you the time of copying and pasting your content. You can link Microsoft Word to an existing blog post or use a new one.

Registering a new blog

  • Open Microsoft Word > File > New > Blog post. In some versions, you might need to click ‘Create’. You can also search for ‘Blog Post’ on the search bar. 
  • You will be asked to ‘Register a Blog Account’. Click on Register Now and fill in the information. You may also choose ‘Register Later’, and then click on Manage Accounts > New.
  • Select your blog provider and enter your credentials. 
  • Choose your Picture Options.
  • Select OK, and sign in to your account. 

You can also link Microsoft Word to your blog via your account settings:

  • Open MS Word, select File > New > Blog post.
  • Next, click the Microsoft Office Button, and then click ‘New’. In the New Document window, select New Blog Post.
  • If you have not yet registered your blog account with Word, the ‘Register a Blog Account’ dialogue box will appear. Try one of the following: 
    • a.      Click ‘Register Now’ if you want to link Word to a blog service provider. Go to ‘Register a blog account’ to complete this process.
    • b.       Click ‘Register Later’ if you only want to write a post and do not want to create an account right now. Continue writing your post by going to ‘Add content to a post’.

Write, publish, draft or edit your blog posts on Microsoft Word

Once you link your blog to Microsoft Word, you can draft your content on the Microsoft Word blog template. 

Add content to your blog post

  • Choose your Blog Post template and use the clipboard to enter text into your blog post to apply styles. Then, click on ‘Blog Post’.
  • To add media, select ‘Insert’.
  • Write the title for your post and draft your content. 
  • Click ‘Insert’ to add a category to your post. 
  • Click ‘Publish’ or ‘Publish as a draft’ once done. The latter allows you to preview your blog post before it goes live. 

Add images to the post

  • Set your cursor where you want your picture. Click ‘Insert’ and then select ‘Picture’.
  • Browse the Insert Picture dialogue box for the image you want to upload.
  • Select the image and Insert.
  • Use the Picture tools for editing pictures.

Add hyperlinks to your blog post

  • Select your intended link text.
  • Click on the ‘Insert’ tab.
  • Select ‘Hyperlink’.
  • Enter the URL into the Address box.
  • Click ‘OK’.

Edit an existing blog post

If your blog is a lengthy one, or you need to change something from a published post: 

  • Go to File > Open Existing
  • Choose your blog post and click ‘OK’.

Using Microsoft Word instead of the WordPress blogging editor has significant advantages. It saves time, effort, and creative energy, which you can use to improve your content and attract visitors. MS Word also offers decent visual features, so you’re not at a disadvantage even if you use it for posting content on your blog. The above steps will help you set up Microsoft Word as an editor for your WordPress website posts. You can then write your blogs the way you always have – on the user-friendly Microsoft Word interface.


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