Let us say, you have more than 50,000 emails to send annually and it is becoming difficult for you to guarantee a good delivery rate. With time you will realise that as your site will need more hosting space as it gets bigger, it will probably be advisable to convert to a dedicated server eventually for both your web hosting and business email hosting.
You must upgrade to a dedicated email server for your company for a variety of reasons. With this article, we seek to inform you in understanding how to set up a dedicated email server. So, if you want to know how you can do it, please keep reading.
Benefits of setting up a dedicated email server
1. Increases Security
When you have a dedicated email server, all the email your employees send and receive from their work email addresses is stored on a single web host. You can take advantage of the many advantages of a dedicated server just for your business email, rather than relying on shared hosting plans or other types of hosting to manage your business website, email, and other hosting needs.
The increased security that comes with a dedicated business email server is one of the main benefits. You benefit from much better email security as you are not sharing hosting with other companies or websites.
This can significantly increase your sense of security, particularly if your company emails frequently contain sensitive information like customer details. After installing a dedicated email server, you may take a variety of proactive measures to further increase security.
2. Size Limits for File Attachments
Running out of bandwidth is a frequent issue that many business owners encounter when using shared hosting or other types of email hosting for an expanding business. Large file attachments frequently cause this since they quickly consume your monthly data allowance. You’ll benefit from more customisation with a dedicated server, giving you the ability to choose the largest file attachment sizes that can be delivered by email server.
This gives you more control over the type of content sent via business email while reducing the amount of wasted bandwidth.
3. Increases transparency
Last but not least, a dedicated email server for your business allows you to work more transparently. As a server administrator, you will be able to monitor various types of correspondence and record business emails if they are useful in the future.
Setting up Instructions for a Dedicated Email Server
When it comes to setting up a dedicated email server, many business owners are unsure of where to start, but it’s much simpler than you may think. You must first authenticate DNS records, including:
- DomainKeys Identified Mail (DKM)
- Sender Policy Framework (SPF)
- Domain-Based Message Authentication, Reporting, and Conformance (DMARC)
To guarantee that your mail server processes all new emails and files appropriately, these records must be authenticated.
Your server is automatically given a hostname that is generic; you must modify it to one that corresponds to your outgoing mail IP address record. By completing this step, you lower the likelihood that emails sent from business addresses will be labelled as “spam.” Consider the possibility that it will be seen by others when selecting the hostname for your server.
Retrieving a list of current employee accounts that require relocation is important if you’re moving emails from an outdated server. The accounts must then be moved or created in the respective cPanel account.
Conclusion
Regardless of your sector, hosting your company email on a dedicated server is a smart move. On a dedicated email server, you, your staff, and your clients can all benefit from increased security and peace of mind.
Here is hoping you have understood how to setup a dedicated email server. In case of any queries, please share them in the comments section below.